Attendance at the Annual General Meeting
Only those holders of registered shares entered in the share register as at April 9, 2015 are entitled to vote at the Annual General Meeting. Individual admission cards will be sent to them two weeks prior to the Annual General Meeting.
No further registrations of voting rights will be carried out in the period from April 10 to April 14, 2015. Registered shareholders who were registered with voting rights as at April 10, 2015, but who sold their shares prior to the Annual General Meeting, must surrender their shareholder rights in respect of the shares sold. At the entrance, they will receive a new admission card corresponding to their current holding of shares.
Holders of bearer shares wishing to attend, or have themselves represented at, the Annual General Meeting may obtain their admission card from their custodian bank between March 23 and April 9, 2015 at the latest. Holders of bearer shares who have not deposited their shares with a custodian bank will receive their admission card directly at the Annual General Meeting upon presentation of their shares or share certificates.
The custodian banks will obtain the admission cards through SIX SAG AG, Sika AG, P.O. Box, CH-4601 Olten, phone +41 58 399 87 47, fax +41 58 499 61 95, e-mail: email@example.com, by submitting a blocking confirmation and will then send the admission cards to the shareholders. The shares in question will remain blocked until after the end of the Annual General Meeting.
Representation by proxy at the Annual General Meeting
Shareholders not attending the Annual General Meeting in person may appoint a proxy. Shareholders wishing to appoint the independent proxy are requested to submit their admission card, including power of attorney and written voting instructions, to Dr. Max Brändli, attorney-at-law, BKS Advokatur Notariat, Alpenstrasse 2, 6301 Zug, at the latest by 12 noon on April 13, 2015.
Remote electronic voting
Remote electronic voting by issuing authorizations and instructions to the independent proxy: Shareholders may cast their votes remotely by issuing electronic authorizations and instructions to the independent proxy at investor.sherpany.com. The necessary login data is enclosed with the meeting materials supplied to shareholders.
Shareholders thus have the option of voting in person, through a proxy, or remotely by issuing electronic authorizations and instructions to the independent proxy. Shareholders may use the online proxy voting, or change any instructions they may have issued electronically, up to but no later than 23:59 on Friday, April 10, 2015.